AI categorization that learns your books
Suggestions use each client’s own categorized history. Confidence is shown, and learned does not mean certain.
Botkeeper closed in February 2026
A Botkeeper alternative for firms left mid-close.
You do not need another long migration or a black-box service. Keep QuickBooks Online as your ledger, bring your existing close process, and put your accountants back in control of every posting.
What happened
A closure, not a failure on your firm’s part.
Botkeeper announced it was going out of business over the weekend of February 7–8, 2026. Its founder cited a combination of macroeconomic shifts and industry consolidation. If your workflows were built around the product, the disruption is real. This page is about getting the work moving again—not taking shots at the team that built it.
What we know
The shutdown and the company’s stated explanation were reported by CFO Brew on February 17, 2026.
What we will not pretend
CoController is software for firms that want to run their own close. It is not a replacement outsourced bookkeeping team.
Why it fits
Keep the work close to the ledger.
The Chrome extension works inside QuickBooks Online, while the Close Center gives the firm one place to run month-end. The accountant stays responsible for the judgment calls.
One close checklist across clients
See the work for each client and period in one place, with the blockers visible before review starts.
Fixed assets, prepaids, and leases
Build depreciation, amortization, and lease schedules without maintaining a separate workbook for every client.
Approval-based journal entries
Review the account mapping, date, memo, and debit/credit lines before anything is posted to QuickBooks.
Full audit log
Suggestions, approvals, postings, and close activity leave a record for review instead of disappearing into a chat or spreadsheet.
Your team remains the accountant
CoController speeds up the repetitive work. Your firm owns the client relationship, policy decisions, and final sign-off.
Free white-glove migration
The founder will help move your close process.
We will review how your firm handled categorization, schedules, review, and sign-off in Botkeeper, then help map that process into CoController. There is no migration fee.
- Walk through the close process your team used.
- Map client stages, schedules, and approval points.
- Set up the first client together before expanding.
Pricing
Published prices, side by side.
Botkeeper’s figures below are historical third-party listing data, not a current offer. CoController’s current firm plans are published on its website.
Line item
Historical Botkeeper
CoController today
Firm platform
$1,000/month platform & tools listing
Basic $149/month
Client coverage
$55/month client-entity fee listing
4 clients included in Basic
Growing-firm plan
No current plan—product closed
Advanced $299/month, 15 clients included
Trial
Historical listing only
7 days on paid monthly plans
Historical Botkeeper pricing source: Software Advice. CoController pricing checked on the current product page. Compare scope as well as price: Botkeeper combined software and bookkeeping support; CoController is software your firm operates.
Basic
$149/ month
For accountants and fractional controllers.
- Up to 4 clients included
- Chrome extension and Close Center
- QBO live sync and all six modules
Advanced
$299/ month
For a growing firm with more client work.
- Up to 15 clients included
- Everything in Basic
- Client collaboration and priority support
FAQ
The practical questions first.
What happens to my data?
You decide what to bring into CoController. When you connect QuickBooks, CoController reads only the data needed for the features you use. It does not sell your data or train shared models on a client’s books. Disconnecting QuickBooks deletes the stored OAuth tokens and stops access; you can also request deletion of workspace data by email.
Do I need to leave QuickBooks Online?
No. QuickBooks Online remains the system of record. The Chrome extension works inside QBO, and the Close Center organizes the review, schedules, and sign-off around it.
How long does migration take?
That depends on your client count, the workflows you need to preserve, and what you can export. We will scope the move with you before promising a date, then set up the first client together so your team can validate the process before expanding.
Will journal entries post automatically?
No. You see a preview of every journal entry and must explicitly confirm it. CoController validates the mapped accounts and records the posting in the audit log.
Is this managed bookkeeping?
No. CoController is close software for accounting firms, bookkeepers, and fractional controllers. Your team continues to make the accounting decisions and serve the client.
Let’s get one client’s close working again.
Start the trial, or email the founder to talk through your current Botkeeper workflow before you move anything.