Is this W-9 tool really free?

Yes. Generate as many request links as you need, no signup, no account. The contractor fills the form in their browser for free too.

Do you store the W-9 forms or Social Security numbers?

No. The W-9 is completed entirely in the contractor's browser. They download it and send it to you directly — the form data never touches our servers. There is nothing on our side to breach.

Does the contractor need an account?

No. They open the link, fill the form, and download their completed W-9. Nothing to install, nothing to sign up for.

Is the generated form a real W-9?

It captures every line the IRS requires on Form W-9 — name, business name, tax classification, address, TIN, and the signed certification under penalties of perjury. Review it before you rely on it, as with any tax document.

CoController AI — free tools

FREE TOOL · NO SIGNUP

Stop chasing W-9s over email.

Create a request link, send it to your contractor. They fill the W-9 in their browser — no account needed — and send it straight back to you. You watch the missing list shrink. We never see the form data.

New W-9 request

Your business name

Your email — contractors send the completed W-9 here

Contractor name

Contractor email — optional, used for the reminder email

HOW IT WORKS

Three steps, zero chasing.

You generate a link
Enter your business name and the contractor's name. You get a unique link — no account, nothing stored on our side.
They fill it in their browser
The contractor opens the link, completes every W-9 line including the signed certification, and downloads their finished form. No signup for them either.
It comes straight back to you
They email the completed W-9 directly to you. You mark it received. The missing list shrinks — no spreadsheet, no "just bumping this" emails.

PRIVACY

We can't leak what we never touch.

The form never leaves their browser

Every keystroke stays on the contractor's device. The completed W-9 goes from their browser straight to your inbox — our servers are not in the path.

No accounts, no database of SSNs

There's nowhere for sensitive data to accumulate because we store none of it. Your request list lives in your own browser's local storage.

TIN format checked, not stored

The form validates SSN/EIN formatting before it's finished, so you get fewer bad forms back — and we still never see the numbers.

FAQ

Fair questions.

Is it really free?

Yes — unlimited request links, no signup, no trial. The contractor's side is free too.

Where do the completed W-9s go?

Directly to you. The contractor downloads their completed form and emails it to the address you entered. We are never in the middle.

What if the contractor loses the link?

Generate it again from your dashboard, or use the reminder email button — the link is the same shape every time and works until they complete it.

Does this replace my 1099 filing?

No — it collects the W-9s. For figuring out who actually needs a 1099 under the 2026 $2,000 threshold, use our free 1099 readiness check, and inside CoController AI the 1099 Contractor Review agent handles the full review.

January doesn't have to hurt.

Collect W-9s while contractors still answer email.

Create your first link